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Executive Secretary Office Automation Job in KANSAS CITY, MO

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Executive Secretary Office Automation Job in KANSAS CITY, MO

Executive Secretary Office Automation Job in KANSAS CITY, MO

Vacancy No. Department Veterans Affairs, Veterans Health Administration
Salary $49,994.00 to $64,995.00 Grade 09 to 09
Perm/Temp Permanent FT/PT Full-time
Open Date 11/16/2017 Close Date 12/18/2017
Who may apply Status Candidates

Job Description (Please follow all instructions carefully)


  • Open & closing dates

    11/16/2017 to 12/18/2017

  • Salary

    $49,994 to $64,995 per year

  • Pay scale & grade

    GS 09

  • Work schedule

    Full-Time - Full Time

  • Appointment type



1 vacancy in the following location:

Relocation expenses reimbursed


Announcement number


Control number


  • Duties



    The Kansas City VA is embarking on a journey of moving beyond performance measure and becoming the Healthcare System Veterans Trust and Choose.

    Our patients depend on us and we depend on professionals like you.

    If you are interested in being a part of a LEAN organization and putting other's needs before your own this may be the organization for you. Yours might be the first face they see when they come through our doors. Yours might be the voice they hear right after a surprise diagnosis. Yours might be the eyes they look into as they are pushed in a wheelchair to a frightening procedure. Your attitude reflects us and everything we are proud of in this organization. By applying for this position you have chosen to help serve our patients and we appreciate you.

    With the initiation of cultural change, along with knowledge and tools for change, the Kansas City VA will continue to move towards a practice of continuous improvement. In the endeavor, we recognize that this change will not occur suddenly, that dedicated individuals like yourself will be required, that leadership involvement is necessary, and employee engagement paramount.

    As a 157 bed medical, surgical, and psychiatric facility, the Kansas City VA provides comprehensive health care through primary care and tertiary care in subspecialty medicine, surgery, psychiatry, physical medicine and rehabilitation. It is also a teaching hospital affiliated with the University of Kansas and the University of Missouri Kansas City. Take a closer look at Kansas City at www.thinkkc.com.

    Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact on the last page of the JOA for information on how to apply under this appointment authority via the Selective Placement Coordinator.

    For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

    Learn more about this agency


    Serves as a personal, confidential Executive Secretary to the Medical Center Director in a large VA medical center affiliated with various medical schools.

    Duties may include, but are not limited to the following:

    - Serves as Office Manager for the Director's Office, ensuring procedures and practices used by others in subordinate services and staff offices are consistent with those established by higher authority.

    - Exercises exclusive control over the Director's calendar. Arranges meetings/conference calls, etc. for Director notifying participants of place, time, and topics for discussion. Also coordinates scheduling of multiple meeting/board rooms and prioritizes their usage when conflicts arise. 

    - Serves as liaison between Director and staff on procedural matters and established policies. Responds to inquiries and administrative problems brought to the Director by service chiefs and other federal organizations. 

    - Prepares correspondence, reports, policies, emails, and memoranda for the Director including highly technical and sensitive material.

    - Reviews all correspondence for the Director and drafts replies not requiring Director's personal attention. Screens all correspondence prepared by others for the Director's signature for clarity, completeness of reply, grammatical and procedural correctness. Screens all publications, directives, and periodicals, and brings those of significance to the Director's attention.

    - Arranges visits for VACO officials and other VIPs visiting the Medical Center, including coordinating hotel accommodations, meeting rooms, transportation, notification of participants of meetings, and developing background information for visits.

    - Screens telephone calls and visitors to the Director's Office and either personally furnishes required information or refers inquiries to appropriate staff.

    - Develops material/informational documents for Director's use in public speaking engagements and ceremonial events. Coordinates logistics for any travel associated with speaking engagements.

    - Ensures that all official social obligations are met. Arranges luncheons, issues invitations, ensures proper seating, ensures all details are covered, guest speakers arranged, and that adequate provisions are made for protocol requirements. Plans and coordinates receptions and luncheons for dignitaries to the Medical Center.

    - Arranges travel and hotel accommodations for the Director. Completes official travel requests/forms and coordinates with Travel staff on expense reports upon completion of travel. 

    Work Schedule: Monday - Friday, 8am to 4:30pm

    Position Description Title/PD#: Secretary (OA)/3459-O

    Travel Required

    Not required

    Supervisory status


    Promotion Potential


    Who May Apply

    This job is open to…

    Status Candidates (Merit Promotion and VEOA Eligibles)

    Questions? This job is open to 2 groups.

  • Requirements
  • Required Documents
  • Benefits
  • How to Apply
  • Fair & Transparent

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/484549300. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.

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